Modification submission procedure

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Architectural Modification Request forms should be submitted via the resident portal..
If you are a contractor please forward this email to the homeowner advising them of the below.
Submit your application via the resident portal to ensure your application is received in a timely manner. 

 

You would like to make changes to your home and want to submit a modification form. Well, you have come to the right place.  Be sure to include all items listed on the modifications requirement checklist to ensure your application is processed as quickly as possible. Failure to submit all documents may result in denial and resubmission of all documents will be required. 

 

 

To submit a modification request form log in to your resident portal. By visiting www.Pinespropertymanagement.com  Select Resident Portal. Sign in

See attached for a how-to on how to submit on your online portal.

 

See below for a video on how to submit a modification form

PICTORIAL AVAILABLE BELOW 

 

STEP 1

HEAD OVER TO OUR WEBSITE

visit www.pinespropertymanagement.com > Resident Portal > Log in 

If you do not remember your username and password please utilize the forgot password feature on the webpage. 

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STILL CAN'T LOG INTO YOUR RESIDENT PORTAL AFTER USING THE FORGOT PASSWORD LINK?

Simply reply to this email so we may provide you with your credentials and confirm what the primary email address should be on your account. 

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STEP 2

LOG INTO YOUR RESIDENT PORTAL

Submit your application under the master association. If you have two associations verify you are submitting under the master by clicking the master console button located on the left side of the screen. Example below: 

( If this is not visible please reply to this email so we may resolve this issue for you)

 

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STEP 3

SELECT VIEW AND ADD ACC PLANS

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STEP 4

SELECT ADD NEW  > Here you also have the ability to view previously submitted applications and check their decision. You can also get a copy of your approval/denial letter here.

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STEP 5

 ENTER ALL INFORMATION PERTAINING TO YOUR SUBMISSION 

Short tile, choose the modification type and enter additional information you feel the committee should know.

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STEP 6

FIRST WE ARE GOING TO ADD YOUR COMPLETED MODIFICATION REQUEST FORM

To access a blank modification form for your community review section to the right titled Submittal Documents Once completed. continue.
Select Add Document 

 

 

Title your document  Modification Form > Select type (Modification Form)  (If you do not select type you will not be able to submit your modification and the system will not allow you to submit) 

Drop your modification form into the box or find the location by choosing select and uploading your file. 
You will see a green dot near your document when it has been added successfully. NOW SAVE

EXAMPLE : 

 

STEP 7

VERY IMPORTANT : 

REPEAT THE STEPS ABOVE AND ADD ALL SUPPORTING DOCUMENTS TO THE APPLICATION. BE SURE THAT YOU HAVE PROVIDED ALL OF THE ITEMS LISTED ON THE REQUIREMENT CHECKLIST WE HAVE PROVIDED BELOW

Once you have completed the above you will have the ability to review and make sure that everything has been added. 
Once your submission is completed 

 

 

STEP 8

NOW THAT YOU HAVE ADDED ALL YOUR DOCUMENTS YOU WILL SUBMIT THE APPLICATION

Choose the submit application then select save

 

IMPORTANT: If you receive the below error when trying to submit, you did not attach the required modification form correctly. RETURN TO STEP 6 

mceclip1.png

 

 

Your application status will change to pending review. which means you have successfully submitted your application to the committee for review.  You do not need to do anything further. 

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